On the Innovative Practice Path of College Students’ Archives Work

The archives can be divided into three stages according to the filing time and the student files. This paper summarizes and analyzes all kinds of problems in the three stages, turns the difficulties and pain points in the work into innovation breakthrough points, puts forward corresponding solutions or measures, and constantly considers and innovates in the work practice, increases the filing range of student archives, and explores a feasible way of innovative practice of college student archives work.


Introduction
In the outline of the 13th Five-Year Plan for the Development of National Archives, the state archives administration puts forward the requirements of "accelerating the improvement of the archives management system and enhancing the archives governance ability". So how to understand the meaning of archives governance? Liu Dongbin analyzed the concept of archives governance and archives management, as well as archives governance and archives administration. He pointed out that archives governance is the new stage of the development of archives administration. The core of archives governance is the rule of law. The new of archives governance is the legalization of archives governance, that is, the legalization of archives administration, in short, the rule of law File (Liu, 2019). With the promulgation of the new archives law, which was revised and passed on June 20, 2020, there will be laws to follow in managing archives according to law and the construction of archives legal system. In terms of regulations, there should be rules for the work of students in colleges and universities. The significance of the work of College Students' archives lies in that they are related to F. Yang DOI: 10.4236/jss.2020.812026 321 Open Journal of Social Sciences their employment, household registration and the identification of cadres' identity after graduation. Colleges and universities take students as the main body, which is closely related to each student, so the work of College Students' archives must be more refined and standardized. The work of College Students' archives mainly includes the filing of Freshmen's files, the filing of filing materials and the transfer of graduates' archives.
On the basis of doing a good job in file management, university archives should strengthen the construction of archives culture, which is the core level of university archives work (Tu, 2019). Among them, the collection of students' archives is also a rich file resource, which builds the foundation for the cultural construction of colleges and universities. The work of transferring graduates' archives is related to the future of every student. Therefore, it is of great significance to do a good job in the work of students' archives. However, there are still some problems in the actual work, which are worth discussing.

Problems Existing in the Establishment of College Students' Archives
According to our research in Universities in Sichuan Province, some colleges and universities receive freshmen files uniformly by the enrollment and employment department, some colleges and universities uniformly receive them by the student department, some colleges and universities uniformly receive them by the academic affairs office, some colleges and universities are separately collected by the secondary colleges, and some colleges and universities are received by relevant departments and Archives. No matter which department receives the students' files first, they will be put into the archives, which will lead to the problem that the transfer procedure of Freshmen's archives may not be standardized and reasonable. First, due to a large number of students, the files received by the enrollment and employment department or the student office or the academic affairs office may lead to the problem that the files are stacked disorderly and cannot be handed over to the archives in time according to the class number of the college. During this period, there may be risks such as wrong classification of college classes, loss and damage of student files. Second, the problem that secondary colleges may encounter in receiving archives is that teachers in secondary colleges generally ask student cadres to help them receive and sort out the files. They do not pay enough attention to the files, and there may be the problem of unsealing the files. Finally, there are students with the same name and surname when filing the freshmen's files, which leads to the problem of putting up the files with different names. For example, some students' files are lack of college entrance examination files, some are lack of high school students' status or League organization files.
Among them, according to the source of students, some places send the files together with the college entrance examination files, some places send them directly to the Youth League Committee of the school, and some let the students take them with them, which leads to many problems in the collection of League organization files. In addition, according to the filing scope of student files stipulated in the "measures for the management of University Archives", each student will have the corresponding materials to be put into the file bag during the school period. The materials included in the scope of filing are produced by different departments. There are many problems in filing materials, such as whether to fill in the standard, whether to affix official seal, whether to paste photos and whether the list of handover forms is consistent with the quantity of physical materials.

Problems in the Transfer of College Students' Archives
The transfer of College Students' archives is the "last kilometer" of College Students' archives work. Therefore, every link should be extra careful. The problems are summarized as follows: First, the filing materials of individual departments before the transfer of archives did not correspond to the transfer list one by one. Some of the materials were not sorted according to the order of the list of graduates dispatched by the Department of enrollment and employment. Some materials were surplus, some were lack of materials, and they were handed over to the archives without checking and verifying. In addition, some departments did not hand over the electronic version of the handover list together.
Second, before the file is transferred, the address is not detailed, the recipient and contact number are missing, and even the address is wrong. It may be that the address provided by the students is wrong, or the secondary college may make an error in registering the dispatch address to the enrollment and employment office. Once the files are transferred out, the files are either returned; or we need to issue a file transfer letter or contact the other party's units to recover the files and then re-transmit them. There is also the problem that the receiving unit does not have the right to manage the files filled in by individual graduates. Once the files have been transferred, the other party has received the files, resulting in the files in the hands of individuals. After a certain period of time, they become black files that have no units to receive.
Third, during the transfer of archives, there are problems of wrong loading and missing loading of archival materials. For example, the file materials of the later student are wrongly loaded into the file bag of the former student, resulting in the situation that the latter several students load the wrong files continuously. After the files are transferred out, the number of students involved in solving the error is relatively large, so it is more troublesome to deal with this problem.
Another example is that after a student's file is transferred out, it is finally found that there are still materials not put into the student's file bag. Then, it is necessary to contact the file receiving unit, and then forward it through the way of supplementary mail. However, there is no way to do it. Generally, files are not allowed to be transferred in batches.
Fourth, during the transfer of archives, there are more archival materials. For example, two internship assessment books and two graduate registration forms of students were put into the file bag and transferred out, resulting in the lack of this part of archives in secondary colleges.
Fifthly, due to manual delivery and weather and other reasons, the special bag of Postal EMS is damaged during the delivery process, resulting in the archives being soaked by rain, which may cause damage or even damage to the archives.
Sixth, the students did not report in time to confirm whether their files were transferred to the reporting unit. College students file transfer now generally use EMS express mail, can only provide three months of express details query time, more than this time period cannot query the detailed record of the express process.

Solutions to the Problems Encountered in the Work of College Students' Archives
In view of the problems encountered in the three stages of College Students' archives work, this paper summarizes the following corresponding solutions or measures through working practice: First, in view of the problems existing in the filing work of college students, it is more reasonable to adopt the way of receiving students' files separately by secondary colleges. Because the secondary college is the most familiar with the situation of the students in the college, contact with students is the most convenient and fastest, timely communication and problem-solving can also be achieved. The specific path is: the secondary college adopts the front-end con-

Some Thoughts on the Innovative Practice of College Students' Archives Work
The problems encountered in the work of College Students' archives, that is, the difficulties and pain points in the work, are the innovation breakthrough points of our work. The following are my thoughts on the innovative practice of College Students' archives work in practical work.
First, the methods and measures summed up in practice should be institutionalized to form rules and regulations or work processes. In the face of tedious student archives work, if we always rely on memory to carry out the work, it is inevitable that there will be deviations and empirical mistakes. Therefore, in the development of student archives related systems and processes, we should as far as possible refine the responsibilities of the corresponding staff. We have formulated the work flow of the archives, such as the work flow of freshmen filing, the key points and handover procedures for the examination and approval of student archives transferred by various departments (colleges), the centralized transfer workflow of student archives, and the sporadic transfer workflow of student archives, so as to provide institutional guarantee for the standardization of student archives work.
Second, in the practice of student archives work, we should take students as the foundation, and think about innovative working methods from the perspective of archives utilization. In recent years, we always encounter the situation that graduates return to school to inquire about the internship assessment book, graduate registration form and other files. These files are transferred out with the students' personal files, and the archives have not been kept. Therefore, we take the lead in the provincial colleges and universities to require students to fill in the enrollment registration form, internship assessment book and graduate registration form in duplicate. One copy is transmitted with the students' personal files, and the other is kept in the archives for future reference. On the one hand, the archives preserved in the archives can solve the problem that some graduates can't pass the political examination due to the loss or lack of files after Open Journal of Social Sciences they find a job or are admitted to civil servants or public institutions. On the other hand, these archives also enrich the archives resources of the university, especially those of outstanding alumni, and are the best resources for spreading the deeds of outstanding alumni in the future, at the same time, it can achieve the effect of strengthening the school culture. However, considering the contradiction between the limited capacity of the Archives storehouse and the huge quantity of these three materials, we started to digitize scan all the three materials from this year, only archiving the scanned electronic data, which not only solved the space capacity problem of the warehouse, but also met the needs of students for file searching.
Third, we should keep pace with the times, pay attention to the hot issues of the people's livelihood, connect with the work of student archives, broaden the working ideas, and make the work become warm. During the novel coronavirus pneumonia epidemic, we opened the mail appointment booking service, and solved the problem of archival query utilization through mail reply and SF express delivery, which met the needs of the utilization of teachers and students files. Recently, the online college entrance examination replacement incident, people's daily angrily criticized: lawlessness, trampling on fairness. We immediately started from the class of 2020 freshmen, with the freshmen's photos, examinee number bar code, enrollment major and other basic information into a volume and stored in the archives. The registration form of freshmen is an important original file for the examination of Freshmen's enrollment qualification and identity verification. In a sense, this work has safeguarded social equity, and naturally it is also meaningful work.

Fund Project
Sichuan University of Arts and Sciences BA culture research project: the protection strategy of BA culture from the perspective of Archival Science (2017bwh004y) phased achievements.

Conflicts of Interest
The author declares no conflicts of interest regarding the publication of this paper.